House Manager / Personal Assistant

An Executive family based in Mahwah, NJ is seeking a sophisticated House Manager / Personal Assistant to assume global responsibility for their household operations and offer personal administrative support. Their ideal candidate is a highly organized and efficient self-starter who consistently demonstrates great judgment. The person will play a crucial role in quarterbacking their busy lives by ensuring seamless coordination of their household team, calendars, travel, and event planning.

**This position is a hybrid role based in Mahwah, NJ 2-3 days remote and 2-3 days onsite at CEO/Founder’s home office ** 

Qualifications:

• Previous experience as a Personal Assistant, Executive Assistant, and/or House Manager.
• Highly organized and efficient, with the capacity to handle multiple tasks concurrently.
• Self-starter, capable of taking initiative and working independently.
• Skilled at managing multiple calendars.
• Experience coordinating complicated travel arrangements.
• Demonstrates discretion, independent judgment, and proactive anticipation of the principals' needs.
• Strong communication skills with exceptional attention to detail.
• Significant experience with Google Suite / Microsoft Office Suite / Power Point / Excel
• Possesses a valid driver's license and transportation.
• Comfortable with children.

Responsibilities: 

• The person will play a crucial role in quarterbacking the family’s busy lives by ensuring seamless coordination of their household team, calendars, travel, and planning events.
• Managing personal and family calendars and all related appointments, meetings, and reservations.
• Managing their NJ residence, domestic staff and vendors.
• Developing a House Manual with essential information and inventories.
• Coordinating significant overseas travel and building itineraries.
• Maintaining a contacts database and monitoring important dates and occasions.
• Overseeing intimate gatherings at the residence.
• Event planning, support and execution for the principal’s non-profit organization.
• Running errands as needed.

* This is a Full Time position which includes a Benefits package (medical, dental, vision, life insurance) in addition to 401k + 4% match, PTO, and paid holidays.

* Applicants that move to the 2nd round will be expected to complete a Business Assessment Test.

* If selected for hire, the applicant will be required to complete a criminal background check.