Hybrid

Senior Executive Assistant

Do you pride yourself on being a rockstar when it comes to organization? Do you thrive in situations that require you to be forward thinking? Can you be both an administrative ninja and scheduling guru? If you answer yes to all these questions, we want to hear from you!

The Senior Executive Assistant is a professional administrative powerhouse. This role paves the way for the CEO/Founder to focus on growing the company by assisting with personal and business-related tasks while using forward thinking skills to create a seamless flow.

**This position is a hybrid role based in Mahwah, NJ 2-3 days remote and 2-3 days onsite at CEO/Founder home office ** 

Still like what you are reading? Here are some of the tasks that you will be working on (but don’t worry, there is so much more for you to work on):

  • Support the CEO by assisting with Finance, Sales Legal and HR varied tasks.
  • Manage QuickBooks business account and personal finance accounts.
  • Conduct reconciliation of all accounts on an as needed basis.
  • Manage resource forecasting.
  • Update and maintain Salesforce CRM
  • Event planning coordination and execution for business, non-profit organization and personal needs.
  • Manage general administrative support, inbox management, schedule appointments, maintain calendar accordingly.
  • Keep projects organized and in front of CEO so he has what he needs when he needs it
  • Handle routine correspondence.
  • Manage complex and constantly changing travel arrangements.
  • Maintain a running list of all current and future deliverables so nothing falls through the cracks.
  • Clear and professional verbal and written communication skills
  • Outstanding time management skills are a MUST.
  • If you're not a self-starter, need a lot of supervision, or are looking for a 9 - 5 that won't challenge you, we're not it.

If you are still intrigued- here is how YOU can tell if you may be the right choice for this role:

  • You have thick skin (think metal armor) and can handle whatever is thrown your way.
  • You can think fast (think the speed of light!) without being overwhelmed.
  • You are a self-starter who knows what to do without being told.
  • You know how to roll with the punches and handle sudden changes head on.
  • You are a solid combination of being tactful, assertive, and sociable.

Still with us?  Here are the ways your resume can show us how great you are: 

  • 5+ years’ experience in administration.
  • 2+ years’ experience in a role supporting an executive or high-level professional.
  • Strong organizational skills and being able to prioritize continuously.
  • Technically savvy and excellent knowledge of MS Office, databases, and Google suite and Salesforce CRM
  • 3 years’ of finance/accounting and business operations experience
  • Advanced QuickBooks and MS Excel skills including VLOOKUP, Pivot tables, etc.
  • Bachelors Degree in Business Administration or Finance preferred.

Lastly, the moment of truth to be considered the right fit for this position:

  • There will be a 3-question Business Test in Excel format for you to complete.  

We offer a great benefits package and look forward to hearing from you!
**Benefits include medical, dental, vision, life insurance, 401k, PTO, and paid holidays

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